Customs Clearance and Delivery of an Autoclave Unit from China to Yekaterinburg

Route: China → Yekaterinburg (Russia)

Cargo type: industrial autoclave unit

Service scope: full-cycle customs clearance and logistics coordination

GLOGOS managed the full cycle of delivering an autoclave unit from China to Yekaterinburg: preparation of documents for obtaining an Advance Ruling on Classification (ARC), road transportation with transshipments in Manzhouli and Zabaikalsk, customs inspection at the bonded warehouse without unloading, and final transshipment onto Russian trucks. The shipment was completed door to door in 21 days with no cargo damage.

Client’s task

To arrange customs clearance and delivery of the autoclave unit with full-cycle support: analysis and preparation of the document package for obtaining the ARC, planning and execution of road transportation, border crossing, customs inspection without unloading at the bonded warehouse in Zabaikalsk, and subsequent transshipment onto Russian road transport.

GLOGOS solution

Performed a preliminary document review and prepared the package required to obtain the ARC.
Conducted a route-wide risk assessment and developed a mitigation plan.
Arranged cargo insurance in advance with additional time buffer against the planned transit.
Organized road delivery using two trucks with transshipments in Manzhouli and Zabaikalsk.
Ensured customs inspection at the bonded warehouse without unloading the cargo from the trucks.
Coordinated all parties in the chain: shipper, road carriers, bonded warehouse, customs broker and consignee.

Challenges

Need for fast and accurate communication with the Chinese manufacturer to clarify documentation.
Requirement to reinforce the cargo packaging before long-distance road transport.
Higher risk exposure during two transshipments in Manzhouli and Zabaikalsk.
Objective to minimise time at the bonded warehouse and avoid storage charges.

How we solved it

Set up rapid communication channels with the manufacturer to finalise ARC-related documents.
Verified and confirmed packaging reinforcement before dispatch.
Supervised both transshipments with mandatory photo and video recording.
Pre-arranged bonded warehouse procedures to avoid unnecessary storage days.
Maintained uninterrupted cargo flow and synchronised all subcontractors along the route.

Result

Transportation completed fully in line with the agreed plan.
Door-to-door delivery time: 21 days.
Cargo arrived in perfect condition, without damage.
ARC and supporting documents were prepared in advance, eliminating customs delays.

Key takeaways

Early document preparation, obtaining the ARC and a thorough risk analysis were the key factors behind the successful delivery. Close control of subcontractors at every stage, together with mandatory photo and video recording during transshipments, helped minimise the risk of damage and avoid additional costs.